Modern Slavery & Trafficking Policy

Introduction

Modern slavery is a heinous crime and a morally reprehensible act that deprives a person’s liberty and dignity for another person’s gain. Millions of people around the world, including many in developed countries are being kept and exploited in various forms of slavery. Every company is at risk of being involved in this crime through its own operations and its supply chain. Gaysha Ltd have identified this and taken the following actions.

At Gaysha Ltd we have a zero-tolerance approach to modern slavery and are fully committed to preventing slavery and human trafficking in our operations and supply chain. We have taken concrete steps to tackle modern slavery, as outlined in this statement. We have set out the actions taken to understand all potential modern slavery risks related to our business, and to implement steps to prevent slavery and human trafficking during the financial year 2018/19.

Both our Construction and resin business and supply chains operate mostly in the South East part of the UK, mainly in London.
We establish a relationship of trust and integrity with all our suppliers, which is built upon mutually beneficial factors.

Our supplier selection includes due diligence of the supplier’s reputation, respect for the law, compliance with health, safety and environmental standards, and references. We have many ongoing relationships with existing suppliers lasting more than 5 years.

We haven’t been made aware of any allegations of human trafficking/slavery activities against any of our suppliers, but if we were, then we would act immediately against the supplier and report it to the authorities.

Risk assessment

In the past year, we conducted a risk assessment of our supply chain by taking into account:

  • The risk profile of individual countries based on the Global Slavery Index
  • The business services rendered by the suppliers
  • The presence of vulnerable demographic groups
  • A news analysis and the insights of labour and human rights groups

This assessment will determine our response and the risk controls that we implement.

Policies

Gaysha Ltd operates the following policies for identifying and preventing slavery and human trafficking in our operations:

  • Whistleblowing Policy – we encourage all employees, customers and suppliers to report any suspicion of slavery or human trafficking without fear of retaliation. Our employees & suppliers are free to raise any suspicions they have in confidence and without fear of repercussion, with any member of our management team
  • Code of Conduct – our code encourages employees to do the right thing by clearly stating the actions and behaviour expected of them when representing the business. We strive to maintain the highest standards of employee conduct and ethical behaviour when operating abroad and managing our supply chain
  • Purchasing Code – we have updated our Purchasing Code and supplier contracts to make explicit reference to slavery and human trafficking

Supplier due diligence

Gaysha Ltd. conducts due diligence on all new suppliers prior to awarding any work and on existing suppliers at regular intervals. This includes:

  • Assessing risks in the provision of particular services
  • Auditing the suppliers, and their health and safety standards, labour relations and employee contracts
  • Requiring improvements to substandard employment practices
  • Sanctioning suppliers that fail to improve their performance in line with our requirements if required

We require all suppliers to attest that:

  • They don’t use any form of forced, compulsory or slave labour
  • Their employees work voluntarily and are entitled to leave work
  • They provide each employee with an employment contract that contains a reasonable notice period for terminating their employment
  • They don’t require employees to post a deposit/bond and don’t withhold their salaries for any reasons
  • They don’t require employees to surrender their passports or work permits as a condition of employment

Awareness

Gaysha Ltd. has raised awareness of modern slavery issues by putting up posters across our facilities and sending an email that is focused specifically on modern slavery which explains:

  • our commitment in the fight against modern slavery
  • red flags for potential cases of slavery or human trafficking
  • how employees should report suspicions of modern slavery

Training

In addition to the awareness programme, Gaysha Ltd has rolled out training to all employees and supplier contacts, which covers:

  • Various forms of modern slavery in which people can be held and exploited
  • The size of the problem and the risk to our organisation
  • How employees can identify the signs of slavery and human trafficking, including unrealistically low prices
  • How employees should respond if they suspect slavery or human trafficking
  • How suppliers can escalate potential slavery or human trafficking issues to the relevant people within their own organisation
  • What external help is available for the victims of slavery
  • What terms and guidance should be provided to suppliers in relation to slavery policies and controls
  • What steps Gaysha Ltd will take if a supplier fails to implement anti-slavery policies or controls

Measuring how we’re performing Gaysha Ltd has defined a set of key performance indicators and controls to combat modern slavery and human trafficking in our organisation and supply chain. These include:

  • How many employees have completed mandatory training?
  • How many suppliers have rolled out an awareness and training programme that is equivalent to ours?
  • How many reports have been made by our employees that indicate their awareness of and sensitivity to ethical issues?
  • What are the findings of our Modern Slavery champions, and are they included when addressing modern slavery and human trafficking?

This statement covers 1st July 2018 to 1st July 2019 and has been approved by the board of Gaysha Ltd.